Last updated: April 2, 2026
Tools for Democracy LLC (“we,” “us,” “our”) operates the website at toolsfordemocracy.us and licenses on-premise software to government agencies and other organizations. This Privacy Policy describes what information we collect, how we use it, and what we do not do with it.
The short version: we collect very little, we store nothing in the cloud, and your data stays on your infrastructure.
When you submit the contact form on this website, we collect the following information:
This information is submitted voluntarily and is used solely to respond to your inquiry.
Our on-premise software products collect the following information for license activation purposes only:
The software makes zero outbound network connections. It is designed for air-gapped deployment and operates entirely on the customer's infrastructure.
Stored on our application server hosted in the United States. Submissions are encrypted in transit (TLS) and at rest. Access is limited to authorized personnel for the sole purpose of responding to inquiries.
All data created by the software — databases, exports, configurations, analyses — is stored entirely on the customer's own infrastructure. We never receive, access, store, or transmit customer data. The customer has full control at all times.
License activation data(machine fingerprint hash and activation timestamp) is stored locally on the customer's machine in the ~/.grove/ directory. This data is not transmitted to us or to any third party.
| Data Type | Retention Period | Location |
|---|---|---|
| Website contact form submissions | 2 years, then permanently deleted | Our server (U.S.) |
| Software customer data | Customer controls entirely; never leaves their systems | Customer infrastructure |
| License activation data | Duration of license, deleted on uninstall | Customer machine (~/.grove/) |
Our website and software are not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information promptly.
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, regulatory, or operational reasons. When we make changes, we will update the “Last updated” date at the top of this page. We encourage you to review this page periodically.
For material changes that affect how we handle personal information, we will make reasonable efforts to notify affected parties in advance.
If you have questions about this Privacy Policy or our data practices, please contact us:
If anything in this policy is unclear, I'd rather explain it than have you guess.
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